General journal entry on peach tree

We use this option on peach tree for adjusting entries at the end. And closing entries also for this will select first of all task bar menu and then from the list of the task we will choose general journal entry.

After clicking on this following window will be display in front of us

In this window following information we should must be recode

Date

Description

Job

GL account

Reference

Debit credit

Date …..in date box we will enter that at at which we want to adjust our financial recoded

Description….here we will enter description of journal entry

Reference…. In the box of reference we will enter any reference if we want to give

GL account…….in this we will enter the GL accounts with debited or credited amount. That will be automatically done

Debit…….in this we will enter amount of debit account

Credit….in this we will enter amount of our credit account

At the end we will save it by button save…..

What are Global Option on Peach tree

For setting of the global options we will go to the main screen and click on option and then select global in to the list of the option menu.

When we will select global then following window will be show in front of us .

There are following four tabs in global option

Accounting

General

Peach tree partners

Spelling

These four tabs are explain below

Accounting tab in global option

window of accounting tab

Decimal entry:

In this window we can see option of the decimal entry that’s mean this option is use for the decimal entry and we can change decimals according to our requirements. And can select manual or automatic for it.

Automatic:

Its mean that it automatically insert before the two digits of an entered number like 0.01

Manual:

We will select this option if we want to enter digits by ourselves like 1.00

Hide general ledger accounts:

If we want hide any account in the list of this option of the hide of general ledger accounts then we will select that account from button of radio.

Third tab in accounting is;

Other options:

If we changed records and not save it then in this tab option of warning will b e show.

We can also hide incentives accounts from this tab.  And we can recalculate our cash balance.

Any option we want use we will select it from radio buttons

General tab in maintain global option

The second tab is general tab after clicking on this following window will be show in front of us

In this tab of global option we can see the detail of following things .

Color scheme

Smart data entry

Line item entry display

Improve performance

And we can change number of quantity according to our requirement.

Peach tree partners on global option:

This is the following window of this tab

In this option we can see the security level among the partners. We can change it according to our requirement.

Spelling tab in global option

That will be following window of spelling tab in global option

In this tab we can change spell .because this is default window of spelling checks .also we can use dictionary for correction of spelling which we included.

          How to maintain Assemblies

We maintain assemblies when we judge that our current finished goods can not sale at that time so we use this section .for this at number first we will open main window of peach tree software and then click on  task button and then chose assemblies in the list of task

When we will click on this assemblies following window will be appear

In this window following requirements are important that we need to fill them.

Item Id

Name

Reference

Date

Quantity to build

Quantity on hand

Reason to build

New quantity

First of all we enter the name of item and item id

Then mention date at which we are maintaining assemblies

Then then enter reference just for information

In quantity on hand we can see how much stock we have

And in the quantity to build we will enter that quantity amount which we need to assemble

And at the last we will save it

                             Credit Memos

Credit memo used for payment of goods return. For maintain credit memos we will open Peach tree software and then choose our existing company  and then Click on task and chose in the  list of task (credit memo) then following type of window will be appear in front of us like this

At the next step After clicking on the credit memo this window will be appear

In this window following requirements are necessary

·        Customer ID

·        Date

·        Credit no

·        Terms

·        Quantity

·        Items

·        Unit price

·        Amount

·        Apply to sales

First of all we enter customer id which have credit memo

Then mention date of our credit memo which is mention on it

Then mention credit no which will be serial

In the box of term we will mention here our business terms that will be credit

In apply to sales there are following things like unit price amount items etc. we will use it when our customers returns our goods and there will be no invoice no

Now mention in quantity .how many things we sold. And then in item Which type of item and whose credit memo we receive and in the box of unit price mention unit price at which we sold our item

In sales return

 In the condition of sales return we chose apply to sales tab .

Invoice number

If we will have any invoice numbers then we will select apply to invoice number then apply to sales. In this we will enter that information of only returned other all parts will be filled out.

After enter all data at the end we will save it with the button of save that is mention at the top

Charts of account

If you are building new company and you mark on radio button of build your own chart of account  then it is necessary that you should build your own charts of account. For maintain charts of accounts firstly we will open peach tree window and then click on maintain menu then chose chart of account in the list of maintain menu following type of screen will b show in front of us.

Now if we will click on this chart of account following window will be show

In the following window there are few items are most important that are..

·        Account ID

·        Description

·        Account type

Now enter account id and then rite its description and select type of account according to the description at the end save it with key alt and S button. After maintain all charts of accounts now you can search them by look up button.

if you will click on this button you can choose any chart of account like this

And if you enter any wrong description and save it you can change it easily with the help of look up button. We will click on this button and chose wrong chart of account .and then again correct it and will save it. Otherwise we can change it with help of button change ID .

 And if we enter extra id we can delete it with button delete

How to make payment

After conducting  purchase order now will move toward payment  for this we will open peach-tree  software and click on TASK which is on the top of this window after that we will chose payment in the list of the TASK menu

After clicking on payment following window will be appear

For this window following information must be required

·        Vendor Id for payment

·        Quantity  of items

·        Items

·        Description of items

·        Check number for payment

·        Unit price of items

·        Amount of items

·        G/L account

1.     In this window firstly we will enter vendor account id in the field of the vendor if we have already account we will select it with the help of look up button.if not then we can make it easily with new button

2.     And after fill this field now we will mention check number and  date  in box and then in the lower part of this window we will fill other information which are most important.like item ,description etc

3.     We will enter in information in the apply to invoice which is related to payment and whose we already make purchase order.

4.     After putting all information at the end we will save it by clicking on save button.

Purchase Orders

Here you enter it on the request of vendors .when you receive the items then   information of accounting updates not bay the posting of purchase order .when we pay to vendor we chose purchase order and purchase receive inventory tasks

For  this following  thing must be required..

·         Maintains vendor for purchase order

 We can not save this record if we purchase one time we should use payments  and   leave blank id of vendor

For  entering  the  purchase  order  following  window  will  be  chose

 Go on task and then chose purchase orders like this

After choosing   this following window will be display

           Now select

·         Vendor ID

·         Enter order number

·         Enter date in box

·         In GOOD thru  field enter date

·         You can change amount of discount if necessary

·         Enter  separate information on separate lines

·         Select G/L  purchase account for every new record according it

·         Continually enter data till its completion

·         At the end save it by the button of save

       

1.       For displaying existing vendors click twice in the field of vendors and chose vendor other wise you can create new by button of new.

2.       Date should be mention if it is not

3.       For changing shipment select method from down 

4.       If company is accrual base then payable G/l account chose for purchase

5.       If cash basis then field with cash

6.       For change the type of ID click double in this field and select button of look up and then add new type with the help of this method