Set up new company

For establishing new company we will opn peach tree software and  click on ha set up a new company following window will be appear ………..

In this window  we will fill following information like name and adreess of our new company. Then we will click on next button  then following window will be appear ………….

In this window if we wnt to build our own account than we will clik on this button by radio button.if not then any option can be chose according to our requirment now we will click on button next following window will be appear…………

In this window we will chose any method accural or cash mthod after chosing one method we can notr chang it for continuing we will clickk on next button then following window will e appear………

In this we will choose posting method we can chng it any time. If we choose real time its mean  transactions  are posted in general ledger  . now we will clik on next button to  continue  following window will be apperar………….

In this window we will choose accounting period . normaly we select 12 month accountig perid click on button  next  for continu then following window will be appear…………

In this window we will choose month when we enter data .or firstly transaction entring  month now we will click on next button at the last congragulation screen will be show in front of us . after this its means that we build up a new company

               Inventory item

Maintaining the inventory items we will click on maintain menu and then chose inventory items  in the down list of the maintain menu

. Following window will be appeared

Following information’s are must be fulfilled by us in this window

Item Id  in this field we will write the id of item that we sold or purchase

Description   in description here we will write name of that item

Price level in this we will write product actual price

Last unit cost . in this field we will write last cost of product .and in location  here we will mention location of ware house

Unit in this field we will write how many units we will purchase or sale

Weight in the field of weight here we mention weight of items

Minimum stock in this field we will write how much stock is available

Preferred vendor id in this field we will write vendor id that is already entered

GL inventory account in this we will write inventory account number

               Vendor credit memo

For returning the inventory to the vendor we will use this option in the computrized accounting .in the peach tree we will chose vendor credit memo.for this we will click on task menu and then chose vendor credit memo in the down list of task.

After clicking on this following window will be appear

We will enter id of that vendor to whome purchases return

In date box we will enter the date of returning of the goods

In credit number we will enter here preferance number

In term we vill enter vendor and select account payable from charts of accounts

We will select apply to invoice tab when there will any pending invoices

We will enter number of items that we want to return

We will also enter that items that we want to retrun in G/L account amount will be automtaically filled in its box

At the end we will save all information by button save

                                       

General journal entry on peach tree

We use this option on peach tree for adjusting entries at the end. And closing entries also for this will select first of all task bar menu and then from the list of the task we will choose general journal entry.

After clicking on this following window will be display in front of us

In this window following information we should must be recode

Date

Description

Job

GL account

Reference

Debit credit

Date …..in date box we will enter that at at which we want to adjust our financial recoded

Description….here we will enter description of journal entry

Reference…. In the box of reference we will enter any reference if we want to give

GL account…….in this we will enter the GL accounts with debited or credited amount. That will be automatically done

Debit…….in this we will enter amount of debit account

Credit….in this we will enter amount of our credit account

At the end we will save it by button save…..

What are Global Option on Peach tree

For setting of the global options we will go to the main screen and click on option and then select global in to the list of the option menu.

When we will select global then following window will be show in front of us .

There are following four tabs in global option

Accounting

General

Peach tree partners

Spelling

These four tabs are explain below

Accounting tab in global option

window of accounting tab

Decimal entry:

In this window we can see option of the decimal entry that’s mean this option is use for the decimal entry and we can change decimals according to our requirements. And can select manual or automatic for it.

Automatic:

Its mean that it automatically insert before the two digits of an entered number like 0.01

Manual:

We will select this option if we want to enter digits by ourselves like 1.00

Hide general ledger accounts:

If we want hide any account in the list of this option of the hide of general ledger accounts then we will select that account from button of radio.

Third tab in accounting is;

Other options:

If we changed records and not save it then in this tab option of warning will b e show.

We can also hide incentives accounts from this tab.  And we can recalculate our cash balance.

Any option we want use we will select it from radio buttons

General tab in maintain global option

The second tab is general tab after clicking on this following window will be show in front of us

In this tab of global option we can see the detail of following things .

Color scheme

Smart data entry

Line item entry display

Improve performance

And we can change number of quantity according to our requirement.

Peach tree partners on global option:

This is the following window of this tab

In this option we can see the security level among the partners. We can change it according to our requirement.

Spelling tab in global option

That will be following window of spelling tab in global option

In this tab we can change spell .because this is default window of spelling checks .also we can use dictionary for correction of spelling which we included.

          How to maintain Assemblies

We maintain assemblies when we judge that our current finished goods can not sale at that time so we use this section .for this at number first we will open main window of peach tree software and then click on  task button and then chose assemblies in the list of task

When we will click on this assemblies following window will be appear

In this window following requirements are important that we need to fill them.

Item Id

Name

Reference

Date

Quantity to build

Quantity on hand

Reason to build

New quantity

First of all we enter the name of item and item id

Then mention date at which we are maintaining assemblies

Then then enter reference just for information

In quantity on hand we can see how much stock we have

And in the quantity to build we will enter that quantity amount which we need to assemble

And at the last we will save it

                             Credit Memos

Credit memo used for payment of goods return. For maintain credit memos we will open Peach tree software and then choose our existing company  and then Click on task and chose in the  list of task (credit memo) then following type of window will be appear in front of us like this

At the next step After clicking on the credit memo this window will be appear

In this window following requirements are necessary

·        Customer ID

·        Date

·        Credit no

·        Terms

·        Quantity

·        Items

·        Unit price

·        Amount

·        Apply to sales

First of all we enter customer id which have credit memo

Then mention date of our credit memo which is mention on it

Then mention credit no which will be serial

In the box of term we will mention here our business terms that will be credit

In apply to sales there are following things like unit price amount items etc. we will use it when our customers returns our goods and there will be no invoice no

Now mention in quantity .how many things we sold. And then in item Which type of item and whose credit memo we receive and in the box of unit price mention unit price at which we sold our item

In sales return

 In the condition of sales return we chose apply to sales tab .

Invoice number

If we will have any invoice numbers then we will select apply to invoice number then apply to sales. In this we will enter that information of only returned other all parts will be filled out.

After enter all data at the end we will save it with the button of save that is mention at the top

Charts of account

If you are building new company and you mark on radio button of build your own chart of account  then it is necessary that you should build your own charts of account. For maintain charts of accounts firstly we will open peach tree window and then click on maintain menu then chose chart of account in the list of maintain menu following type of screen will b show in front of us.

Now if we will click on this chart of account following window will be show

In the following window there are few items are most important that are..

·        Account ID

·        Description

·        Account type

Now enter account id and then rite its description and select type of account according to the description at the end save it with key alt and S button. After maintain all charts of accounts now you can search them by look up button.

if you will click on this button you can choose any chart of account like this

And if you enter any wrong description and save it you can change it easily with the help of look up button. We will click on this button and chose wrong chart of account .and then again correct it and will save it. Otherwise we can change it with help of button change ID .

 And if we enter extra id we can delete it with button delete